Job Description

We seek an energetic, driven individual to join our busy team. You will be the initial contact for prospects and clients and should take pride in your work. If you are looking for a better work/life balance, better career opportunities, or in need of a change, then this role could be for you! The preferred candidate should possess attention to detail, a willingness to assist others, and the ability to manage multiple tasks at once. Whether scheduling appointments, coordinating intake for potential clients, or following through on multiple internal tasks, this role requires communicating effectively, courteously, and professionally with clients and staff members. Friendly client-centered law firm that specializes in estate planning and administration. We offer company social hours, health and dental insurance, PTO, and Simple IRA. Responsibilities:

• Coordinate the intake process to understand clients’ needs and wishes for effective planning.
• Respond to incoming phone calls and emails.
• Arrange appointments for employees and keep the calendar up to date.
• Greet clients, and visitors when they enter the building and make them feel welcome.
• Print packets for initial meetings and workshops.
• Ensure attorneys are prepared for their meetings at all times.
• Complete other administrative duties as needed such as scanning, data entry, paperwork, copying, etc.
• Assure incoming and outgoing mail is managed appropriately and handle deliveries.
• Maintain and order supplies for the office.

Qualifications:

• Excellent interpersonal skills, organizational skills, customer service skills, and verbal communication skills.
• Ability to multitask.
• At least one year of administrative assistant or related experience is required.
• Has experience answering telephone calls and troubleshooting stressful situations.
• Taking payments for services.
• Proficient computer skills and knowledge of Microsoft Office.
• Proficient in using and learning technology to enhance efficiency and ensure clear communication across multiple channels.

About Company: We are a boutique estate planning and elder care law firm. Planning with HighPoint Law Offices gives clients access, control, and confidence about their family’s future well-being. We assist clients in Chalfont, Pennsylvania, and surrounding areas, including Bucks, Montgomery, Philadelphia, Lehigh, Monroe, and Northampton Counties.

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