Job Description

The Department of Developmental Services (DDS) is searching for an enthusiastic, outgoing, reliable individual with experience in the field of accounting and business practices to fill an Assistant Business Manager / Business Management Specialist position located in Waltham, MA.

JOB RESPONSIBILITIES : (The duties and responsibilities stated are a general summary and not all inclusive.)

• Provide all aspects of direct supervision to Client Funds Accountant and back up supervision responsibilities for the Metro Region Business Manager.
• Assist the Regional Business Manager in the management of all fiscal and administrative activities related to the planning, oversight, monitoring, and reporting of the Metro Region’s annual lower object class budget in excess of $7.5M million dollars.
• Provide daily business office support and functions for the regional business office, 4 area offices and 29 state-operated residential homes. Includes training, technical assistance and guidance on financial policies and procedures.
• Communicate with internal and external stakeholders (i.e. Vendors; State Agencies such as OSD, CTR; Metro Residential Services) to resolve a variety of fiscal issues in a timely manner ensuring accuracy, resolution, and compliance with Internal Control Polices and State Regulations.
• Provide project management and daily support as assigned by Business Manager in areas such as IT, record retention; and space/equipment leases.
• Ensure compliance with all regulatory, internal controls and procedural requirements in regard to procurements, payment activities, and the cost-effective utilization of the region’s fiscal resources.
• Utilize financial databases and accounting applications such as the Massachusetts Management Accounting and Reporting System (MMARS), Financial Management Information System (FMIS), Commonwealth Procurement (Commbuys), Commonwealth Information Warehouse (CIW) and Vendor Web to perform a variety of fiscal and budgetary oversight activities including purchase order management, encumbrances and payments, vendor record management.
• Other duties required to support DDS as directed by ROM and/or Business Manager.

Preferred Qualifications:

• Knowledge of the State Financial Systems: state budgeting, procurement, contracting systems, legislative process, etc.
• Oversight and management experience of Client Funds.
• Skilled in project management, budget preparation and data analysis.
• Ability to work independently and as part of a team in a collaborative manner.
• Skilled in problem solving, consensus building, conflict resolution and team building.
• Knowledge of data systems such as Massachusetts Management Accounting and Reporting System (MMARS), Financial Management Information system (FMIS), Commbuys (MA State E-procurement system) and Commonwealth Warehouse Information system (CIW).
• Excellent written and communication skills.
• Ability to establish and maintain effective working relationships.
• Ability to multitask and work in a fast-paced environment.

About the Department of Developmental Services

The mission of the Department of Developmental Services (DDS) is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities including Autism Spectrum Disorder to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 43,000 vulnerable individuals throughout their lifetimes, providing a spectrum of day, employment, and residential supports. The agency directly oversees and manages $3 billion in public funds ($2.7B+ operating budget) and approximately 5,500 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government.

For more information about our agency and programs visit:

Pre-Hire Process:

Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search:

• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.

• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Online Request Form .

For technical help with MassCareers, including logging into your profile and/or resetting your password, please call the Employee Service Center at 617-979-8500 for assistance.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.


Minimum Entrance Requirements:

Applicants must have (A) at least three (3) years of full-time or equivalent part-time, professional experience in business administration, business management or finance/accounting, or (B) any equivalent combination of the required experience and substitutions below.

Incumbents may be required to have a current and valid motor vehicle driver's license at a class level specific to assignment.

Substitutions:

I. A Bachelor's degree with a major in business management, finance or a related field may substitute for two (2) years of the required experience.

II. A Master's degree or higher with a major in business management, finance or a related field may substituted the required experience.

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

Official Title : Business Management Specialist

Primary Location : United States-Massachusetts-Waltham - 465 Waverly Oaks Rd

Job : Administrative Services

Agency : Department of Developmental Services

Schedule : Full-time

Shift : Day

Job Posting : Jan 7, 2025, 9:00:46 AM

Number of Openings : 1

Salary : 67,349.36 - 97,344.26 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Christina Hyppolite, [email protected] - 8572835830

Bargaining Unit : 06-NAGE - Professional Admin.

Confidential : No

Potentially Eligible for a Hybrid Work Schedule : Yes

Job Tags

Full time, Part time, Work experience placement, Shift work,

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