Job Description

We are in the process of staffing a Virtual Assistant where a client needs someone to handle the following responsibilities. If you are interested, please complete the Virtual Assistant application. For other job information and updates on Virtual Assistant roles, make sure you follow us at @momtovirtualassistant .

Key Responsibilities

• Manage complex scheduling

  • Manage travel itineraries 
  • Learn patterns and preferences 
  • Schedule flights, hotels, etc. 
  • Track receipts 

• Manage Quickbooks

  • Track receipts 
  • Document for taxes
  • Light bookkeeping 

• Manage calendar

  • Maintain multiple calendars
  • Block pockets of time, reschedule when double booked, etc.
  • Be strategic about time management 

• Manage inbox

  • Manage 4 inboxes 
  • Utilize folders and system 
  • Start drafts for client to send later 
  • Jump in and schedule 

• Manage personal tasks

  • Plan parties, invitations, decor, rental, logistics, etc. 
  • Manage 2 homes: utilities, lawn care, housekeeping, etc. 
  • Buy birthday gifts

• Manage social media

  • Create a content calendar
  • Block writing times on calendar
  • Find and save videos / content that might be relevant

• Jump in and help when needed with ad hoc tasks / projects

• Platforms:

  • Quickbooks

  • Microsoft Office (PowerPoint, Word)

  • Adobe

  • Zoom

  • Slack

Requirements

• Experience as a Virtual Assistant or Personal Assistant (a plus)

• Extremely detail oriented

• Intuitively organized

• Good grammar

• High emotional intelligence

• Deadline oriented 

• Self-starter

• 20-25 hours per week 

• CST or EST Time Zones

Benefits

There are no benefits for this role as it is meant to be performed by independent contractors. Please let me know if you have any questions.

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