Job Description
Position Overview
The United Nations Foundation (UNF) was created in 1998 with entrepreneur and philanthropist Ted Turner's historic $1 billion gift to support UN causes and activities. UNF is an advocate for the UN and a platform for connecting people, ideas, and capital to help the United Nations solve global problems including decreasing child mortality, improving disaster relief, protecting diverse cultures and environments, creating a clean energy future, empowering women and girls, and improving U.S.-UN relations. UNF is a public charity that engages in advocacy, grant making, and building partnerships.
In 2017, UNF partnered with Lululemon to launch Peace on Purpose (PoP). Peace on Purpose equips United Nations humanitarian workers with trauma-informed tools to support their mental and physical well-being. These humanitarians operate in crisis zones and volatile environments, where surveys show that 50% experience burnout or mental health challenges. Over the past eight years, Peace on Purpose has reached 21,000+ United Nations personnel in 177 countries through in-person and digital programs.
Peace on Purpose is in a stage of rapid growth, focused on sustainability and scaling up its hybrid program model. The Coordinator, Field & Digital Programs position will support the coordination of both the in-person field program and the digital program, directly contributing to the overall growth of Peace on Purpose. This position requires an individual who is equally excited to get into the nitty-gritty details as they are to offer solutions-focused thinking. The ideal candidate can execute, mindfully.
The Coordinator, Field & Digital Programs will be a member of the UN Foundation Advocacy team. They will report to the Senior Director of Peace on Purpose.
This position is a full-time, 1 year -term position based in Washington, DC. (Hybrid schedule)
Essential Functions
Event Coordination: Coordinate the backend of all Peace on Purpose mission trips, including (but not limited to) coordinating event logistics such as venue selection and reservation, room set-up, catering, equipment, etc.Schedule and execute “venue call” with host venue’s event coordinator ahead of each mission to ensure production team is set up for successEnsure compliance with UNF event processes, including travel authorization forms, travel waivers, contracts, and paymentsCreate budget tracker and track expenses for individual trips; regularly review and use data from projected budget versus actuals to inform budget decisions, with approval from Senior DirectorManage participant registrations for both the in-person and digital programs, including providing the Senior Director weekly updates, maintaining waitlists when needed, etc. Travel Coordination: In accordance with UNF Travel Policy, coordinate all aspects of travel including, but not limited to, coordinating transportation and lodging for the PoP team; co-creating and communicating agendas; making any necessary reservations; preparing travel authorizations; executing expense reimbursementsResearch each country the Peace on Purpose team is traveling to in a given calendar year, with a particular focus on Visa requirements and relevant cultural informationManage the Visa process ahead of each mission for each of the team members traveling, compiling all support documentation required to share with UN counterparts, securing Notes Verbales from our UN counterparts, and completing Visa applications for each team member. When necessary, contact the appropriate Embassy or Consulate to clarify the process.Create an “EYNTK” (Everything You Need to Know) package for each mission, using a template, to be shared ahead of the mission with the facilitation and support teamCreate trip-specific packing lists and pack the PoP “production bags” ahead of each missionContinuously update and maintain PoP Inventory Tracker, taking stock of inventory after each mission tripBook all accommodation needs for traveling team and maintain reservations, making any necessary changes, etc.Schedule all ground transportation for traveling team, including airport pick-ups and drop-offs, etc., and provide clear communication and instructions to traveling teamServe as support person for PoP facilitation team while traveling and in-country, answering questions, supporting in the case of flight cancellations, etc. Communications: Support Peace on Purpose participant communication for both the in-person and digital programManage the Peace on Purpose inbox, responding to inquiries from participants in a timely manner Other duties: Support implementation of the Peace on Purpose digital programs (including the Explorations Series and Champions Program) for UN staff globally by serving as the PoP support person during all digital workshops, and other tasks as neededContinue to refine the PoP Standard Operating Procedures (SOPs) for both the in-person and digital programsAssist with Peace on Purpose expense tracking, budget reviews, quarterly and yearly business plan reporting, and annual Lululemon grant updatesHelp with general support for Peace on Purpose consultantsOther programmatic and operational duties as assigned Selection Criteria College degree required1-3 years of professional experience in administration and/or programmatic experiencePrevious meeting or event planning experience preferredBasic understanding of mindfulness and the practice of mindfulness; but more importantly, an interest in learning about mindfulnessExcellent verbal and written communication skills requiredAbility to work across international time zones and a willingness to adjust working schedule accordingly at timesExperience traveling internationally and an understanding and respect for different culturesSolutions oriented: ability to identify flaws and propose a solutionEagerness to “roll the sleeves up” and get into the nitty-gritty details of a projectStrong attention to detailAbility to multi-taskAbility to organize and prioritize work and manage time effectivelyAbility to work independently and be self-motivated, along with an eagerness to receive feedbackStrong professional interpersonal skills. The ability to establish trusting relationshipsProficiency in either Spanish or French a bonusProficiency with ZoomProficiency in Microsoft Office Suite, including Word, Excel, and PowerPointKnowledge of WordPress and Adobe Photoshop preferred Benefits & Compensation
For full-time, benefit eligible employees, UNF offers an excellent range of benefits, including: a choice between two health plans through UnitedHealthcare (PPO or HDHP with HSA)dental insurancevision insuranceflexible spending accounts403b retirement savings plan with a generous matching contributiongroup term and supplemental life insuranceshort-term disabilitylong-term disabilityhealth club discountscommuter subsidyback-up careemployee assistance program
Additionally, all benefit eligible employees have 12 paid holidays, 20 vacation days, 10 sick days, 3 personal days, and 8 weeks of family leave care. LI-#Hybrid
Job Tags
Holiday work, Full time, Relief, 3 days per week,