Job Description

Department Summary


Geffen Academy at UCLA is a university-affiliated school for students in grades 6-12. We value academic depth and inspiration within a humane educational environment. Our community is guided by principles of diversity, equity, and inclusion. Geffen Academy students are encouraged to be questioners, analysts, and presenters, who are creative, collaborative, and active young adults. Our students practice their skills, competencies, and relationships with deliberation. Geffen Academy graduates believe that knowledge is beautiful, transformative, and relevant to one?s life and civic responsibility in a global community.

Position Summary

Working under the direction of the Business Operations Manager, and in conjunction with Geffen Academy's business office, the Business Operations Specialist is responsible for the coordination and implementation of financial, operational and other administrative projects. The position will follow work timelines, deadlines, performance metrics and effectively utilize resources needed to accomplish the work. The incumbent will research, maintain and write procedure documents, develop subject matter expertise in UCLA rules, and policies and procedures. The incumbent will perform financial transactions such as purchasing goods, coordinating the contracting of vendors, and speakers,  processing events' invoices, reviewing departmental budgets, reconcile departmental budgets, and processing expense reports. The incumbent will ensure transactions are aligned with  Geffen Academy's overall budget and UCLA's financial, travel, risk management, special events and personnel policies and procedures. Moreover, the Business Operations Specialist will serve as a point of contact for Geffen Academy families in the business office. The incumbent will help support the administration of student contracts, payment plans, student account reconciliations, records maintenance and general accounting as well as  financial reporting as required.  This position will also perform business continuity planning, school-wide event support and other related operational duties that contribute to the culture of the school. In addition, the incumbent will perform project management per the direction of the Business Operations Manager.

Salary & Compensation


*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 2-3 years of experience and demonstrated success in administrative and business operations project coordination. (Required)

• Ability to develop and maintain effective working relationships with all levels of employees, parents, students and vendors within Geffen Academy, campus units, and outside vendors. (Required)

• Demonstrated skill in analyzing and resolving problems that require both independent thought and action and resourcefulness in consulting others as appropriate. (Required)

• Demonstrated organizational skills to work effectively within a complex and rapidly changing environment, to simultaneously manage a wide range of responsibilities, and to perform a variety of duties with frequently changing priorities and deadlines. (Required)

• Advanced knowledge of Microsoft Office, Google Suite (including formula and chart development) and database management applications. (Required)

• Working knowledge of University Purchasing (Bruinbuy online system), Equipment and Facilities Management, Concur, Online Financial Systems Reports, and Information Technology Services policies and procedures. (Preferred)

• Ability to write clearly, effectively and have high grammatical standards, and skilled in reading and interpreting contracts and agreements. (Required)

• Skill in providing logical, clear analytical reports. (Required)

• Knowledge of University policy and procedures and external regulations as they relate to travel reimbursement, confidentiality of records, entertainment, check requests, low value orders, purchase orders, and other university accounting codes. (Preferred)

• Ability to work responsibly and accurately with detailed information including: financial data and calculations, contract clauses and performance dates, and other numeric and narrative information. (Required)

• Ability to work occasional nights and weekends, when needed. (Required)

• Ability to learn, apply and disseminate University policies and external regulations using good judgment to interpret and resolve discrepancies. (Required)

• Skill in organization, effective prioritization, directing, motivating and mobilizing the work of vendors and employees involved in events. (Required)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree in a related area and/or equivalent experience/training (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

• TB Test: Continued employment is contingent upon the completion of a satisfactory TB test.

• CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule


8:00 a.m. to 5:00 p.m.

Union/Policy Covered


CX-Clerical & Allied Services

Complete Position Description

About University of California Los Angeles

Why work at UCLA? Benefits:UCLA offers a comprehensive benefits package, including an average of three weeks' vacation per year; an average of 12 days per year sick leave; 13 paid holidays per year; health, dental and optical benefits; life insurance; disability insurance; the University of California Retirement Plan with 5 year vesting and various voluntary UC Savings Plans. There are also special programs and privileges available, such as accessibility to cultural and recreational programs, athletic events, and the University Credit Union. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, national origin, disability, or protected veteran status.

Connections working at University of California Los Angeles

Job Tags

Holiday work, Contract work, Night shift,

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