Job Description

The Business Operations Coordinator provides support for the administrators, upper-level managers, and other office personnel of the LED FastStart Program as assigned by the Business Operations Manager. This position will be domiciled in Baton Rouge, LA.

LED FastStart, Louisiana Economic Development’s single-source, workforce solutions provider, is building a world-class team to support Louisiana’s workforce for new and expanding companies. Our primary focus is to assist companies in selection and training. We work with each company and develop and deliver customized training programs for their processes. We are in partnership with the Louisiana Community and Technical College System (LCTCS) and Louisiana Workforce Commission (LWC). Our curriculum is delivered during pre and post employment and enables the company to launch a new operation or to expand an existing operation. Our commitment to our customers is 24/7 responsiveness through recruitment, value-added training materials and programs.

Duties and Responsibilities:

Purchasing:

• Performs entry-level professional procurement tasks for one or more entities or commodities from the time of need until the materials are received and approved for use by the entity.
• Prepare purchase requisitions for approval.
• Establish and maintain records of procurement transactions; establish and maintain files of qualified vendors and procurement policies and procedures.
• Follow up on deliveries, i.e., expediting or non-delivery, receipt, and quality of materials.
• Correspond with vendor and agency staff, verbally or in writing, on contract terms, deliveries, quality, and order changes.
• Responsible for maintaining custody, using Louisiana’s La Carte procurement card for approved purchases and account management.
• Consolidate purchases of like or common items to obtain maximum economic benefit for the entire agency. Knowledge of Louisiana State Purchasing Procurement Contracts and the LaGov System is preferred.

Inventory State Property:

• Maintain inventory records.
• Responsible for moveable state property; tagging, reporting, performing the annual physical inventory, transferring or moving of state property, and surplus or scrap property. Ensure property and inventory procedures are followed.

Travel for the Department:

• Use a computer to enter or retrieve information; prepare summaries of reports as instructed, checking details on documents, reports, and forms for accuracy and completeness; audit travel expense reports for compliance with state travel policy.
• Assist LED FastStart’s LCTCS personnel with travel documentation and entry in the Chrome River system.
• Responsible for covering payments to hotels and CBA.
• Responsible for travel processing post-approval.
• Independently respond to routine requests for information in the form of correspondence, reports, or telephone requests based on knowledge of policies and procedures. Independently process various routine reports, correspondence, and financial records.
• Review and/or summarize incoming inquiries, billing reports, or correspondence from Contractors and take appropriate action or refer to supervisor. Add data from reports, purchasing, and contract records to the LED FastStart database.
• Compose short letters, emails, and other correspondence, perform routine typing including cards, labels, folders, and envelopes.
• Perform additional related duties as assigned.

Required Education:

A baccalaureate degree from an accredited school is required. A business degree is preferred. Candidates with 120 or more semester hours of credit but without a degree must also have at least two years of full-time work experience in a purchasing and/or contract review business office to substitute for the baccalaureate degree.

Required Knowledge, Skills, and Abilities:

Proficiency with MS Outlook, MS Word, and MS Excel.

Application Deadline:

Applications will be accepted and the position will remain open until filled.

Application Instructions:

Applicants for this position should submit a cover letter that addresses the outlined responsibilities, a resume, and the names and contact information for three professional/work-related references. If selected, the applicant will be asked to provide a certified copy of transcript prior to final offer.

In accordance with LCTCS Policy #6.036, a criminal history check will be conducted on all new hires. LCTCS participates in the federal E-Verify system for identification and employment eligibility purposes. LCTCS is a State As a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.

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